E-Procurement and Spend Control

E-Procurement and spend control tools that boost best-value purchasing and minimise supply chain compliance risks

Proactis P2P and Spend Control – streamlined source to contract and purchase to pay processes

Proactis is a highly configurable web-based eProcurement and Spend Control platform.

Integrating seamlessly with finance and ERP systems, Proactis automates every aspect of the procurement process. From sourcing and compliance through to invoice matching and discrepancy resolution, Proactis delivers substantial time savings to both finance and procurement teams, helps reduce maverick spend, increases supplier quality, and provides managers with the tools to control spend against budget.

Individual staff can quickly and easily order what they need, with all orders following a user-defined approval path, with system generated PO's that ensure straightforward invoice processing and matching.

The platform offers a flexible approach, allowing organisations to decide the levels of centralisation and control appropriate to their business. Proactis is modular in design therefore supports different configurations for different geographical regions, all the while enabling people to make the cultural shift from manual to automated processes whilst still retaining best practice.

Better terms, lower prices

Rather than individuals buying the same items from a multitude of different sources, you can direct spending through a limited number of approved suppliers and so negotiate better terms and lower prices. In addition, the system highlights contract renewal dates and rollovers, allowing you to take action early, returning the best possible deal.

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Streamlined supplier compliance

Due diligence checks are built into the automated supplier selection processes. This removes the admin burden around supply chain governance and gives stakeholders confidence that your organisation is buying only from suppliers who can demonstrate they meet compliance requirements.

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Complete cost and supplier visibility

Advanced real-time reporting makes it simple to spot buying trends, how much consumers are spending, and who they are spending it with. By collecting valuable information about the supplier base across the organisation, this allows managers to control budgets, uncover potential savings, and mitigate risk.

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The PROACTIS Spend Control framework includes

Requisitions & orders

2-way and 3-way invoice matching

Directory hosting

Management reporting and KPI dashboard

Electronic communication with your supplier base

Discrepancy resolution

Supplier contract portal with supplier self-service updating

Optional employee expense management & approval

Goods & service receipting

Inventory management

Document scanning & attachments

Mobile access – approving and authorising on the move

What our clients say...

"Addax Petroleum have adopted an 800 user Proactis P2P system company wide to standardise purchasing processes and help drive buying efficiency across all operating locations"

Addax Petroleum have adopted an 800 user Proactis P2P system company wide to standardise purchasing processes and help drive buying efficiency across all operating locations

Head of ITAddax Petroleum

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