Expense Management Software

Streamlined expense management that delivers fast, accurate and efficient processes that puts you in control

EnergyFlow expense: Automated employee expense claims with multi-currency capability and HMRC compliance

Sitting within our EnergyFlow suite, our Expenses process is a cost-effective and easy-to-implement expense management solution covering all the key expense management functions.

Alongside seamless integration with your existing accounting system, the software includes a mobile application, capture of multi-currency expenses and attachment of expense receipts. It also provides integrated reporting for HMRC and other external compliance requirements.

By automating every element of the expense claim process, EnergyFlow puts an end to rekeying, manual calculations and coding queries. This speeds up authorisations, saves time, and increases accuracy. At the same time, the system gives you comprehensive insight and control of unauthorised employee spend.


Employees can take pictures of receipts, create and submit expense claims from any location. Managers can quickly review and approve – all using the built-in mobile application.

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Accurate data

Staff enter each expense line directly, with GL codes picked up automatically. This eliminates re-keying with its high error-rate and prevents coding mistakes. In addition, automated calculations – including VAT and currency conversions – give correct totals every time.

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Robust controls

We configure the system to match each company’s particular authorisation routes and expenses policy. Managers can then choose how to monitor overspend and where to prevent it completely. Easy-to-use reporting delivers trend analysis, making it easy to identify and resolve issues, at the same time improve both governance and stakeholder confidence.

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Automated workflow

EnergyFlow expense delivers substantial time savings against traditional manual processes. The fully automated workflow speeds up authorisation of each employee expense and helps reduce the amount of time from approval to reimbursement of payment to the employee.

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Key features and benefits

Prompt and accurate expense submissions with supporting tax receipts

Flexible configurations to match your workflow

Default and calculated corporate expense rates for employee expense recovery

Full online real-time analysis and reporting

Option for credit card integration, reconciliation and approval

Improved control, transparency and compliance

What our clients say...

"Seven Energy adopted EnergyFlow for group wide employee expenses with corporate credit card statement import"

Seven Energy adopted EnergyFlow for group wide employee expenses with corporate credit card statement import

Group Systems ManagerSeven Energy International