Sitting within our EnergyFlow suite, our Expenses process is a cost-effective and easy-to-implement expense management solution covering all the key expense management functions.
Alongside seamless integration with your existing accounting system, the software includes a mobile application, capture of multi-currency expenses and attachment of expense receipts. It also provides integrated reporting for HMRC and other external compliance requirements.
By automating every element of the expense claim process, EnergyFlow puts an end to rekeying, manual calculations and coding queries. This speeds up authorisations, saves time, and increases accuracy. At the same time, the system gives you comprehensive insight and control of unauthorised employee spend.
Employees can take pictures of receipts, create and submit expense claims from any location. Managers can quickly review and approve – all using the built-in mobile application.
Staff enter each expense line directly, with GL codes picked up automatically. This eliminates re-keying with its high error-rate and prevents coding mistakes. In addition, automated calculations – including VAT and currency conversions – give correct totals every time.
We configure the system to match each company’s particular authorisation routes and expenses policy. Managers can then choose how to monitor overspend and where to prevent it completely. Easy-to-use reporting delivers trend analysis, making it easy to identify and resolve issues, at the same time improve both governance and stakeholder confidence.
EnergyFlow expense delivers substantial time savings against traditional manual processes. The fully automated workflow speeds up authorisation of each employee expense and helps reduce the amount of time from approval to reimbursement of payment to the employee.
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